Recently I was asked: "how do you scan those catalogs? My scanner seems to produce only so-so images...) or something to that effect. This question pops up on a fairly regular basis, so an answer on the blog seems like a good idea.
The short answer is:
Scanning is one third hardware, one third software, one third post-scan processing (if needed).
Hardware
I'm partial to Epson Perfection scanners. Microtek also made a great line of entry level pro scanners, but they were costly (I have an i800). I say were, because Microtek just left the scanning hardware market. Some people swear by Canon, but I have found that for my purposes of scanning old paper, Epson does a better job. The Epson V500 is new and very nice machine. The cover is lightweight and has indents to hold it half way open... a very nice feature the Canon machines lack. The new imaging system is fast yet highly accurate.
A note on scanning speed. Faster is not always better. The average home scanner actually does this little trick of scanning two lines for one. Essentially, the scanner is grabbing two lines (as in Lines Per Inch or LPI) and interpreting them as single lines. When you move up to a pro scanner, such as Microtek or the Epson graphics machines, the scan is slow because you are getting one line per line instead of two.
Trick: For books, instead of using the cover, place a piece of black cloth over the item.
Trick: Scanners don't scan to the very edge of the platen. Place a small spacer of cardboard along the top and right hand edge of the platen to use up the 'dead' spots.
Software
The software supplied by the company is OK if you are willing to play with the Levels adjustments to tweak the image. Typically though, the extent and varieties of tweaks will be limited. Why tweak? The better the initial scan, the better the final image. You can work on the image in post-scan but you can't create something from data that just ain't there. I'll talk about Levels and all those cool things in the next blog post.
Alternate software is better. Vuescan is moderately priced and will handle most any scanner on the market. The interface is a little funny and takes some getting used to. That said, there are both basic and advanced settings that can do some very powerful things. I've just never adjusted to the workflow of Vuescan. It has always seemed counter-intuitive to me. Silverscan from LaserSoft Imaging is my favorite and an industry standard. The downside is that Silverscan is keyed to the particular scanner model. Buy a new model, you have to buy a new copy of Silverscan. But... this is an extremely powerful hunk of software that allows you to do anything from basic scanning with built-in presets or customize to your hearts content.
Really, you ask? But why should I spend more money when my scanner has already shipped with it's own software package? Scanning output (or 'imaging' as the pundits like to say... makes them feel more important I guess) is only as good as the software. Produce a better image and you have something to work with. Really good scan software will allow you to perform Photoshop style enhancements on the Preview image before it is scanned. The general idea is to produce one image that contains all the data you will need for post-scan processing. Post-scan processing is simply what you do in Photoshop, Photoshop Elements, Acrobat or the image/pdf creator of your choice.
Trick: Adjust Sharp and Contrast in the scanning software. Don't worry about Brightness. That is best handled in post-scan work. Unsharp Mask is only useful when scanning original color photographs that have tons of detail. Old photographs should never be hit with Unsharp Mask.
Trick: Descreen is useful if you are scanning old engravings, halftone images (those images made up of lots of little dots such as magazine and newspaper photographs) or any image containing lots of fine lines. You'll know you need to descreen if you see the evil moire patterns in your final image.
Image Type and Specs
When preparing for a PDF or an image to post online, I generally scan to TIFF at 300 DPI Grayscale for the average item. If there are complex engravings, halftones or similar graphics on the page, I use 400 dpi. 400 Dpi approximates the typical halftone grid, often reducing or eliminating the moire junk. If scanning for eventual OCR, I always use 400 DPI Grayscale or Color. If I want a Black & White (Bitonal) image, I'll remove the Color or Grayscale portion in post-scan imaging and adjust the Levels to clear any background clutter. Why not just scan in Black & White? Because I am talking about old stuff. Nice new material has the sharp contrast between black and white that may allow Bitonal (ok, Black & White) scanning. Maybe. Sometimes. But if you want a high quality image or PDF, go with Grayscale first. Color I reserve for those items in which the color actually represents some important or relevant information.
Yes, I know these are going be big file sizes. I adhere to the principal of more is better. I can always reduce the PDF size later on or alter the image DPI or physical dimensions in Photoshop Elements or Graphic Converter (good Mac software). Hard disk space is really cheap now, DVD blanks are cheap so don't skimp on the 'master' scanned image.
A final word on DPI and physical dimensions. DPI, or PPI (depending on what industry you are working in and what jargon you are using) has to do with how much information is squished into an inch of monitor screen real estate. The higher the DPI or PPI, the more detail will be stored in that little inch. So why is your 300 DPI/PPI image opening up to monster size when you view it on your computer monitor? Because that DPI/PPI is related to the resolution of your particular monitor and operating system. This has nothing to do with what you and I think of as the physical size of the original object. It's sort of like Terry Pratchett's Discworld. What you think you see is not what you are really seeing.
Trick: If your scanning software will allow it, set the DPI of your choice and then set the physical dimensions of the original item. The resulting image will be jam packed with image data and will display at the set physical dimensions you specified. At least on a Mac it will. On Windows it's anyones guess.
In the next post I'll discuss Post-Scan processing of old photographs and paper
Till next, Gary